National Federation of Postal Employees
1st Floor North Avenue Post Office Building, New
Delhi-110 001
Phone: 011.23092771 e-mail: nfpehq@gmail.com
Mob: 9718686800/9319917295 website: http://www.nfpe.blogspot.com
Ref: PF/NFPE/Pay Dated – 26.06.2020
To,
The Secretary (Post),
Department of Posts,
New Delhi.
Sub: - Decentralization of
Pay Roll processing-Reg.
Sir,
We would like to draw your kind
attention that the proposal of CEPT, Mysuru with
regard to pay roll processing and disbursement by the DDOs in the CSI System,
the decentralization of Pay roll processing, which was being done successfully
centrally at PAOs would defeat the very basis of IT modernization project of
thousands of crores in DoP.
In this connection, it is
submitted that the Centralized Salary payment and off-cycle payment was the
decision of Postal Service Board and accordingly the same was already
implemented in PAN India. Previously, the salary and other supplementary bill
payments were being processed and paid by the respective DDOs at HO level.
Later, DoP replaced Meghdoot Millennium software by CSI SAP in order to reduce
expenditure by centralizing everything and to monitor all happenings centrally
on real time basis. Not only that, DoP has already incurred huge cost to
replace Meghdoot Millennium by CSl ERP system. It is relevant to mention that
total disbursement of salary and pension worth thousands of crores per month
happened seamlessly and smoothly in PAN India. Even in times of Corona
Pandemic, payments (Salary & Pension) were timely credited into the
individual accounts on last day of every month as per expectation of the
Department, If it were to be done by respective DDOs, it would have been
virtually impossible. Assigning the User and Role authentication to more number
of users by decentralising the work will necessitate a separate monitoring
mechanism leading to more manpower and expenditure.
In this context, we would like to
refer para 3.1.1 of Civil Accounts Manual which states that “As a general rule,
all payments in the departmentalized system of accounting are to be made only
by Pay and Accounts offices of the Ministry/ Department after proper pre-check.
This centralized payment has been implemented after introduction of CSI system
on the proposed structure as prescribed by the Ministry of Finance. Consequent
on implementation of CSI HRMS in all Circles and in accordance with Para 7.27
of DOP_CSI_HRMS Business Blue Print, the Pay roll work was centralized at PAOs
since the inception of CSI software in DoP. This is in accordance with Business
Blue Book and Established procedure and approved SOP, by the
Postal Service Board. It would not be out of place to mention here that there
are several issues in CSI-HR Payroll such as ESS portal which is not accessible
at all the times by the employees and hence all the salary data entries are
uploaded by the DDOs in PA3O. Besides there is a bandwidth problem in SIFY
network in almost all circles. Remote locations face greater difficulty in
access and there are TNF locations also. Solutions of such issues are still
awaited.
Though
the centralized payment system is in a transitional period still it can be
emphatically stated that the following benefits can be achieved:
1. Efficient ESS portal works will enable us to
monitor centrally at PAC level all employee related issues can be easily
tackled.
2. No manual maintenance of data anywhere.
3. Retroactive calculation is done away with.
4. Integration of Payroll with personal
information system and accounting is an added advantage.
5. Cash management product is brought into the
system.
6. Exceptional improvement in NPS uploads.
7. Immediate payroll reconciliation with Bank
reconciliation.
8. Close monitoring of Budget in ceiling item
heads.
9. Auto generation of Form 16 and Form 24Q for
Income Tax requirements.
10. Pre-audit of monthly payments is only possible
in centralized CSI HRMS environment before disbursement. In Decentralize mode,
chances of irregular payments are there as there is no pre-check.
In a nutshell, when our Department
is striving hard towards modernization and digitalization of HR, the proposed
decentralization of Payroll processing and payment works from PAOs to DDOs level
will be a retrograde action defeating the very purpose of Human Resource
Management in terms of Economy, Efficiency & Efficacy. This step if allowed
amounts to trespassing into financial and accounting functions. This reversal act of Pay roll processing will
lead to loss of time, wastage of human resources and
drain of several crores of rupees from the government Exchequer.
It is therefore requested to kindly intervene and review the
decision of CEPT on the subject matter and the disbursement of Pay roll and
Pension be continued to be executed centralized at PAOs.
With regards,
Yours sincerely,
(R. N. Parashar)
Secretary General
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