FUNCTIONING
OF TRAINING INSTITUTIONS OF CENTRAL / STATE GOVERNMENTS – REVISED SOP: DOPT
No.19011/
1/2020-TFA
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
(Training Division)
*********
Old JNU Campus, New Delhi
Dated the 25th March, 2021
OFFICE MEMORANDUM
Sub:
Functioning of Training Institutions of Central / State Governments – Revised
Standard Operating Procedure (SOP) – reg.
The undersigned is directed to refer to Ministry of Home
Affairs’ Order No.40-3/ 2020-DM-I(A) dated 27th January, 2021 vide which
guidelines for containment of Covid-19 in the country were issued.
2. DoP&T vide its guidelines dated 3rd July, 2020 had
permitted functioning of Central and State Training Institutions. As all
activities have now been allowed by MHA in terms of its guidelines dated 27th
January, 2021, the Standard Operating Procedure (SOP) dated 3rd July, 2020 has
been reviewed and a Revised SOP has now been formulated. In view of the
aforesaid, a Revised SOP to be followed by the Training Institutes of Central /
State Governments is attached.
3. The Revised SOP (Annexure) supersedes this Department’s OM of
even no. dated 3rd July, 2020 and shall be in force until further orders.
Encl: As above.
(D. Ramesh Babu)
Under Secretary to the Govt. of India
Annexure
Sub: Functioning of
Training Institutions of Central / State Governments – Revised Standard
Operating Procedure (SOP) – reg.
Ref: Guidelines for Surveillance, Containment and Caution as
annexed to Ministry of Home Affairs’ Order dated 27.01.2021 and DoPT guidelines
of even no. dated 3rd July, 2020.
DoP&T vide its guidelines dated 3rd July, 2020 had permitted
functioning of Central and State Training Institutions. As all activities have
now been allowed by MHA in terms of its guidelines dated 27th January, 2021,
the Standard Operating Procedure (SOP) dated 3rd July, 2020 has been reviewed
and a Revised SOP has now been formulated. The Central and State Training
Institutes shall maintain abundant caution and follow strictly the Revised SOP
outlined below to avoid spread of Covid-19 during conducting classroom based
training classes for trainee officers.
I. General Guidelines
- While conducting the classroom based training
programmes, the Training Institutes shall take all necessary measures to
observe Covid-19 compliant behavior and ensure wearing of face masks, hand
hygiene and social distancing, as prescribed by Central and State /
District Health authorities from time to time.
- All Class rooms, Staff Rooms, offices, hostels,
Corridors, Lobbies, Common areas and washrooms etc. should be thoroughly
cleaned / sanitized regularly as per procedure prescribed by the Ministry
of Health and Family Welfare.
- With a view to ensure safety, on best effort basis, the
Training Institutes should ensure that the Arogya Setu app is downloaded
and installed by all trainees/ other staff and faculty having compatible
phones.
- Training Institutes should notify Nodal Officers for
COVID related administrative responsibilities and also constitute
Committees with clear demarcation of roles especially for COVID related
matters.
- All the trainees and personnel of the Training
Institutes should be encouraged to proactively disclose their health
status to the Institute medical authorities.
- All the required facilities for isolating /
quarantining of symptomatic patients and for treating of staff/ faculty/
trainees with flu like symptoms may be ensured, in consultation with
Health Departments.
- Entry of staff, employees, visitors, etc. in the
Institute premises should be regulated by way of screening as per the
prescribed protocols.
- Hand sanitizers should be made available at all entry /
exit points, outside classrooms, buildings, cafeteria, washrooms and other
prominent in the Institute
- Adequate care should be taken when people belonging to
categories that may have a higher health risk participate in the training
courses. Such people may include pregnant women; lactating mothers; people
with prior medical conditions such as severe asthma or chronic lung
disease; high BP; chronic kidney disease; serious heart condition; and any
other medical condition that has a potential high risk in the COVID
environment in the opinion of a medical expert; and any other category /
symptom as notified from time to time.
II. Arrival of trainee
officers in Training Institutes
- The Training Institutes should verify the health status
of trainee officers on Arogya SetuApp upon their arrival in the Institute.
- On arrival in the Training Institute, the Institute
will ensure compliance with the quarantine requirement as per the
concerned State Government guidelines.
- Basic screening of trainees should be done on their
arrival at the designated locations and only then be allowed to proceed to
their allotted rooms in secured and sanitized hostels.
- Training programmes should be so staggered so that all
trainees have sufficient space in the hostel and there is no overcrowding
in the hostel or at common facilities.
- Special emphasis should be placed on frequent
sanitization of common facilities/ rooms/ washrooms/ sports area/
restaurants etc.
- Movement of trainees within the campus should generally
be restricted . Avoidable get togethers / group activities should be
discouraged.
- Minimal number of trainees should be accommodated in
the dormitories.
- Separate hostel room should be allotted to each trainee
as far as possible. In no case, more than 2 trainees be accommodated in a
single hostel room.
- In case, any trainee develops flu like symptoms or is
tested positive for COVID 19, he / she should be immediately shifted to a
separate quarantine facility / designated hospital in terms of the
protocols issued by the local health authorities.
III. Classroom
Sessions
- The trainees should attend the classrooms while
maintaining social distancing, using face masks and observing safety
measures as prescribed.
- Sufficient flow of fresh air / ventilation should be
ensured in the lecture halls/ classrooms. Air Conditioners should be
sanitized / cleaned as per prescribed guidelines.
- Time gaps may be provided between the training sessions
so as to avoid continuous sittings in the same room.
- Reading materials and case studies etc. should be made
available in advance to the trainees so as to shorten the classroom
session time, wherever possible.
- Tea/ coffee and water etc. should be served in
disposable cups/ glasses, as far as possible.
- Basic screening including temperature scan may be
carried out on daily basis for all the officer Trainees attending classes.
Trainees found to have temperature above the normal range (that could be
because of any kind of flu) may self-isolate themselves till such time
COVID 19 infection is ruled out.
- The trainees kept under quarantine should attend
classes virtually from their room.
IV. Physical
activities and Outdoors
- All the indoor facilities like gym, yoga, swimming pool
etc. should be operated as per the directions of the Central / State
Government.
- Social / cultural events or gathering or functions may
be avoided as far as possible during the training period.
- Outstation visits may be undertaken only after
assessing the COVID 19 situation at the place of travel / halts during
journeys and travel related restrictions
V. Mess and Dining:
- Meal timings may be staggered appropriately with
adequate intervals. A suitable time table may be disseminated to all
concerned with a view to minimize the time spent in the mess/ dining hall
with other trainee officers.
- Mess supervisors should ensure that all trainees and
mess staff wash hands properly before entry into mess/ kitchen. Touch-free
hand sanitizers may be installed outside the mess/ dining halls.
- Sufficient distance should be observed by all while
inside the mess/ dining hall. Seating should be so organized that the
trainees do not face each other while having their meals.
- Sharing of utensils-dishes, cups, soaps, towels etc.
should be banned.
VI. General
- The officer trainees may be allowed to go out of the
campus or stay outside the campus only with the prior approval of the
Course Director or any other officer authorized by the Director of the
Institute.
- Entry of visitors in the Hostel premises should not
normally be permitted, except with the prior approval of authority
specified by the Director of the Institute.
- Efforts may be made to make available all the essential
items such as stationery, snacks, toiletries, eatables, tea/ coffee etc.
within the campus.
- Immunity boosting products as recommended by the
Medical Authorities and M/ o AYUSH should be encouraged for use.
- While using lifts, the relevant etiquettes for social
distancing should be strictly followed.
- In case a trainee tests positive, sanitization of the
area/ Institution may be done as per protocols of Central and State /
District Health authorities.
- As far as possible the staff deputed for hostels /
cafeteria / gym / training classes / administration should be provided
accommodation to stay within the campus. Entry of outside staff should be
restricted in areas · where trainee officers are accommodated / trained.
- The trainees should be encouraged to take up
self-cleaning of their rooms / use washing machines / use Laundromats so
as to avoid contacts with others.
- Decision on physical activities inside the campus may
be taken by the Institution depending upon availability of sufficient
space, based on the relevant guidelines issued by the concerned State
Government / UT Administration.
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