REMOTELY MANAGED
FRANKING MACHINES FOR POs/SPCs/MBCs ETC.
Government of India
Ministry
of Communications & IT
Department of Posts
Dak Bhavan, Sansad Marg,
New Delhi-110001
No.9-4/2013-PO Dated
: 25.2.2013
To
All Chief
Postmasters General
All Regional
Postmasters General
Director,
RAKNPA, Ghaziabad
Director, Postal
Training Centers.
Sub: - Remotely Managed Franking Machines for Departmental Offices.
Ref: - (i) This office letter number 9-6/2007-PO dated 1.7.2010.
(ii) This
office letter number 9-6/2007-PO dated 12.8.2011
(iii) This
office letter number 9-6/2007-PO (Pt) dated 6.2.2012
Kindly
refer to this office letters cited above regarding introduction and procurement
of Departmental Remotely Managed Franking Machines in place of Electronic
Franking Machines in Departmental Offices i.e. Post offices/Speed Posts
Centers/Mail Business Centers etc.
2. The
matter for replacement of Electronic Franking Machines in Departmental Offices
with Remotely Managed Franking Machines has been re-examined in this office
keeping in view availability of funds under plan Head during 12th plan
period (2012-17). The instructions contained herein will have no bearing on the
migration plan of private RMFMs and the deadline for their replacement (Private
RMFMs) continues to be 30.06.13. The competent authority has ordered that the
phasing out of Departmental Electronic Franking Machines and its replacement
with Remotely Managed Franking Machines in Departmental offices will be
effected in the following manner: -
(i) Departmental
Electronic Franking Machines will be allowed to operate by the Circles till
31.3.2016 provided the said machines are giving satisfactory service. However,
major expenditure on uneconomic repair should be avoided.
(ii) No
Electronic Departmental Franking Machines will be allowed to operate beyond
31.3.2016.
(iii) The
Chief PMG can consider purchasing Remotely Managed Franking Machines available
at DGS&D rate contract subject to availability of Plan funds under Plan
activity from time to time. This purchase under Plan funds will be based on the
allocation of physical targets and funds provided by the Directorate in 12th Five
Year Plan, annually. Earlier instructions allowing consultation with CIFA are
superseded.
(iv) Both
low and high speed Remotely Managed Franking Machine may be hired on click
charge basis, if hiring is found economical and cost effective at Circle level
observing usual formalities.
(v) Contracts
on click charge basis of Electronic Franking Machines already hired by Circle
should not, in any case, exceed 30.6.2013.
3. It
is requested that necessary action may kindly be taken in pursuance of
instructions stated above. This may also be brought to the notice of all
concerned for strict compliance.
Please
acknowledge its receipt.
SD/-
(Pratibha
Nath)
Director
(PO&I)
STANDARDIZATION OF NOMENCLATURE OF MAILS
OFFICES AND RATIONALIZATION OF NUMBER OF MAIL BUSINESS CENTRES (MBCS)/BUSINESS
POST CENTRES (BPCS)
Government of India
Ministry of Communications & IT
Department of Posts
Mail Business (Development & Operations) Division
Dak Bhawan, Sansad Marg, New Delhi-110001
No.12-1/2013-D Dated: 28.02.2013
OFFICE MEMORANDUM
Sub: Standardization of Nomenclature of Mails Offices and
Rationalization of number of Mail Business Centres (MBCs)/Business Post Centres
(BPCs)
The matter relating to standardization of nomenclature for various
categories of mail offices as well as the need for rationalization of number of
Mail Business Centres (MBCs)/ Business Post Centres (BPCs) was under
consideration of the Directorate. This was necessitated by operational
complexities being faced on account of functional overlap between mail offices
and increased possibility of misrouting of mail due to lack of standardized
nomenclature.
2. After
a review, the following instructions are issued with respect to standardized
nomenclature for mail offices and rationalization of number of
BPCs/MBCs.
(a) The
nomenclature of mail offices across the county would be as follows:
(i) Sorting mail offices located at Railway
station: XXX RMS (e.g. Lucknow RMS)
(ii) Sorting mail offices located at Airport
premised/near the airport: XXX APSO (e.g. Chennai APSO, for Chennai Airport
Sorting Office)
(iii) Sorting mail office not located at Railway
Station or Airport premises/near the airport: XXX Sorting (e.g. Panvel Sorting)
(iv) Transit Mail Office (TMO) located at Railway
Station: XXX RSTMO (e.g. Hazrat Nizamuddin RSTMO)
(v) TMO located at Airport/near Airport: XXX
APTMO (e.g. Chennai APTMC)
(vi) TMO located at Bus Stand/Station: XXX BSTMO
(e.g. Bangalore Bus Station TMO)
(vii) Automated Mail Processing Centre (AMPC) wherever such centres exist/to be
set up: AMPC XXX (AMPC Delhi).
(viii) Book Now Pay Later (BNPL) Processing Centres for Speed Post with direct
bag closing facility for Sorting hubs: BNPL SP Hub XXX (e.g. BNPL SP Hub
Kashmiri Gate, BNPL SP Hub BPC Anna Road)
(ix) The existing nomenclature for Paper Sorting
Offices PSOs) would continued as XXX PSO (e.g. Chennai PSO)
(b) Name
of the city/town should be suffixed to the name of the office so standardized for
clarity in case of offices not having the name of the city. Standard
nomenclature should be used on bag labels, manifests/mail lists, correspondence
etc. The signage/name board of the mail offices/TMO should also carry
standardized nomenclature and should be prepared in accordance with guidelines
contained in the Corporate Branding Manual of the Department.
(c) Mail
office would no more be called Mail Business Centre (MBC). Wherever mail
offices have been named as MBCs, the name of such offices should be restored as
“XXX RMS” or “XXX Sorting” as the case may be. All MBCs opened in the past in
addition to the BPCs may be closed/merged with the BPCs concerned. Delivery of
mail to the bulk addressee may be done through Speed Post Sorting
Hub/Intra-Circle Hub for Speed Post, through CRCs for Registered mail and
through mail offices for unregistered mail wherever necessary. Accordingly a
list of mail offices and BPCs may be sent in the form of ‘MIS on mail
operations’.
(d) The
number of Business Post Centres (after closure/merger of MBCs) may further be
rationalized by the Circles in order to eliminate/minimize fragmentation in
processing of such mail.
Receipt
of this O.M may be acknowledged to Shri M.B.Gajbhiye, ADG (MO). An action
report on standardized nomenclature, with a list of all mail offices (including
BPCs) may be sent within 60days of receipt of this memo.
Sd/-
(Rishikesh)
Director
(Mail Management)
To
All Chief Postmasters(s)
General
All
Postmaster(s) General
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